FAQs 2018-06-15T20:14:25+00:00

Executive Suites: General Office Questions

Executive Suites may also be called office business centers, shared space, or shared workspaces and are office spaces that are typically all inclusive and full service offices in a professional environment.

Services include furniture, a phone line, professional receptionists, Internet, utilities, janitorial services and available coffee and water. In addition to the actual office space you rent in the executive suite, these spaces include access to shared amenities such as conference rooms, kitchen, and copy centers.

The ease and convenience of Executive Suites make them a great option for solo entrepreneurs, branch offices, as well as new and small businesses. Monthly invoices are simple and all-inclusive, and move-ins are easier as everything is provided for you.

Because Executive Suites are so flexible, cost effective and inclusive, they are a sensible option for many types of businesses. Small businesses, new businesses, branch offices, and solo entrepreneurs are just some of the types of users of executive suites.

In addition, companies who need flexible office space can utilize Executive Suites for transitional times and times of growth or downsizing. Businesses that are building new construction offices and need a temporary space often take advantage of the short-term leases and flexibility of Executive Suites.

Home-based businesses and mobile professionals such as sales agents often utilize the Virtual Office options at New Urban Suites where they can take advantage of the professional address, have mail and packages safely delivered and on-demand office services.

There are many Executive Suites to choose from. However, New Urban Suites is exactly that: new and urban. While most Executive Suites offer similar amenities, few do it in such a breathtaking modern, upscale building that provides a great and lasting first impression. Our new construction, LEED-certified building is eco-friendly, modern and beautifully appointed.

Located right on 7th Avenue in the heart of Ybor City, you can walk to nearby restaurants and specialty shops, and be just minutes from downtown Tampa, the Channel District, and emerging Water Street development. A convenient covered public parking garage is located directly behind the building.

At New Urban Suites, we are committed to meeting your business needs in a cost effective and all-inclusive manner. We utilize state-of-the-art technology to provide excellent service, and our friendly, professional staff sees to it that you and your clients are made to feel welcome and cared for.

You’ll also know what to expect on your invoice each month, so there are no surprises that could undermine your budget. There are many reasons to choose New Urban Suites, but it’s best to schedule a visit and come experience it for yourself!

Full time offices are our all-inclusive offices where you’ll have a dedicated space and 24 hour access. These office spaces range in price, depending on the size, location, and availability. Full time offices start as low as $375 per month. Give us a call to schedule a tour or get a quote on specific office space for rent.
Executive Suites offer much more flexibility regarding the term of lease as opposed to traditional office space, which typically requires a 3-5 year lease. At New Urban Suites most of our clients opt for the convenience and flexibility of a 1-year term. But we do offer the option of shorter-term lease agreements.

Full-time office clients can enjoy the flexibility of a 3-month to 12-month term and special exceptions may be made on a case-to-case basis. Virtual office clients can enjoy lease agreements on a month-to-month basis or on a longer-term basis, up to 1 year.

With traditional commercial office space, you may find the need to have an attorney to negotiate your lease. With New Urban Suites, however, there is no need as the terms of the agreement are straightforward.

Executive Suites typically use an agreement rather than a traditional lease giving both parties a bit more flexibility (and greatly reducing the amount of contract reading you have to do!). The term is flexible for both private full time offices as well as virtual offices, ranging from month to month up to 12 months.

Each Executive Suite includes office furniture, a VOIP phone, a professional live receptionist to answer your calls, Internet, utilities, janitorial service…and all the coffee you can drink!

On average, the city cost to park is at 1/4 the cost to park downtown, or 2 hour street parking is available. You’ll have full access to the shared space in the building, including the fully-equipped kitchen and break room. You’ll also have access to features that may come at an additional charge such as the use of meeting rooms, copy center equipment, mail forwarding, postage and notary services.

This is the great thing about Executive Suites. They can be ready for you almost immediately! Our Virtual Offices can be available the same day you sign up and Executive Suites can be available within 1-2 business days, sometimes sooner.

At New Urban Suites, we handle all of the office setup for you onsite, so we can configure your phone and Internet, set you up with building access and provide you the contact number to our partners with the City of Tampa for parking permits in no time at all! Our Executive Suites are not only convenient and easy, they offer full-service office space, ready for you on demand!

If you are interested in leasing an Executive Suite, we invite you to stop by for a tour to see which office space is right for you. We’ll go over all your options and find the ideal solution for your business.

Once you’re ready, we’ll draft your agreement to sign. It’s as simple as a few initials, a signature, and a check or credit card. From there, you can bring in your computer and set up shop in your new fully functioning office!

New Urban Suites offers state-of-the art VOIP technology and a high-speed, fiber optic Internet connection. The building is outfitted with cat5 ports in each office as well as in common areas.

Additionally, the whole building is configured with free Wi-Fi for our clients and guests. You’ll also enjoy unlimited domestic long distance with your VOIP phones along with mobility including, call forwarding, find me-follow me, and voicemail to email services.

Executive Suites: After Moving In

Many of our clients enjoy the ease and convenience of automatic credit card billing. On the 5th day of each month we will charge the credit card on file for the monthly invoice. Clients who choose to pay manually may pay by check, credit/debit card, money order, or wire transfer.
No problem! Traditional office space leases lock you into an agreement and a space, but not so with executive suites. We know that your needs change and that’s why we offer flexible lease terms. If your office space needs change during your agreement term, we are happy to help you upgrade or expand.
At New Urban Suites, if you have a Virtual Office or Executive Suite, you may utilize our business address for your mailings, business registration, and marketing collateral. Your mail will be delivered to the receptionist and distributed to you. Likewise, your guests will be greeted at our reception desk and you will be promptly alerted to their arrival.

We have several Executive Suite options to choose from and will work with you to determine the configuration, whether it’s office location within the building or just the furniture setup.

You will need to supply your own computer, but that’s just about it! New Urban Suites provides use of a color printer that can be used for copies, prints, scans, or faxes.

If you need a place to store your lunch or drinks, the kitchen is fully equipped with refrigerators, freezers, microwaves, flatware, dishes, and dishwashers. There is also a balcony with seating overlooking Ybor City and a great view of downtown Tampa.

There’s no need to hire an assistant when you office at New Urban Suites. If you utilize our phone service, you already have a receptionist answering and fielding your phone calls, taking messages, and greeting your guests. If you need additional administrative or clerical assistance, our staff is happy to help in your time of need.

At New Urban Suites, we are more than just an office space provider, we are an extension of your business and our friendly, well-trained staff is here to help in any way we can.

When you rent an Executive Suite at New Urban Suites, our office is your office. You may register with Google places so your company will appear at our address in online searches.

We will also display your company name on our directory in the first floor lobby. Virtual office clients may also be listed on the lobby directory upon request as an additional amenity.

When the time comes for you to leave, we will handle everything for you, just like when you moved in. Just take your personal belongings and we will take care of your office cleaning, repainting and repairs. You’ll receive the balance of your security deposit by check in the mail within 30 days. And of course, you’ll always be welcome back to utilize our meeting rooms as needed.

Executive Suites: Hours & Security

Yes. With a full time office at New Urban Suites you will have 24 hour access to our building and your office.
Our office hours are 8:30 am to 5:30 pm, Monday through Friday. Full time office clients have 24-hour access to the building and their office.

Yes.  The third floor is not accessible by elevator or stairwell without a building access card.  During business hours our receptionist on the second floor greets all visitors and all offices on the second floor are behind secure doors. After business hours, the entire building is locked and is only accessible by a building access card.

Executive Suites: Office Sizes & Cost Comparisons

New Urban Suites offers office spaces for rent that range from 50 square feet to over 1200 square feet. Call us today to discuss your needs and what size offices we have available.

Comparatively, price is a major difference.  Included in your rent at New Urban Suites are all utilities, Internet, telephone, furniture rental, maintenance, janitorial services, and coffee and filtered water.

A single-person, private office set-up compared to a single person set-up at New Urban Suites is an average cost difference of about $1300. For monthly expenses, the savings averages about $500 per month!

Another benefit to renting at New Urban Suites is the hassles of having an office are no longer your problem.  You are free to get your work done and not worry about the minor issues that may arise.

Yes.  When you rent one of our full-time offices most of the normal startup costs are no longer needed and your monthly charges are less since all utilities, taxes, insurance, and most other extras are already included in your lease.

Virtual Offices

A Virtual Office provides a permanent office address without the cost of renting a full-time office space. We become the professional face for your business.

Whether you need only a business mailing address for mail and package management or are also in need of your own phone number with personalized answering, New Urban Suites does it all! A Virtual Office is great for someone that works from home, a road warrior or a startup business.

No, Virtual Offices do not include physical office space. However, our Virtual Office clients often utilize our meeting rooms to either get some work done or to meet with clients. Meeting rooms and conference rooms are available to rent on an hourly or daily basis.

If you find that you need physical office space on a consistent basis, you are welcome to
upgrade to a private full-time Executive Suite at any time.

Yes. A Virtual Office is a great way to give your home-based business an established address and professional image while continuing to save money by working out of your home office. With Virtual Office call answering, you have a dedicated phone line answered with your own personalized greeting – so even when you are tied up, your customers are greeted by a live professional receptionist, not an answering machine or automated service.

Yes. Using a Virtual Office for your small business can grow your business’ reach without having to incur start up costs in a new area. The ability to advertise more than one location can help your business grow as well.

A Virtual Office is the perfect, low cost alternative to grow your business. With the use of our address you can figure out whether our area is right for your business without paying the cost of a permanent office location. Our clients are able to advertise using our address and develop leads in our area as well as their home office area.

When you sign up for our Virtual Office and include our phone answering services, you will have your own dedicated phone line as well as your own voicemail. Your voicemail can be sent via email directly to you or you can call into your voice mailbox to receive your messages.

Custom Virtual Office packages may also include personal message taking upon request.

Each week, New Urban Suites will forward your mail to any address you choose or we can hold it for pick up. We also offer a scan and email option where we will open your mail, scan and email it to you. That way you won’t miss anything important.

Yes. New Urban Suites has two conference rooms onsite, which are available to rent on an hourly or daily basis. The smaller of the two conference rooms comfortably seats up to six guests; the larger accommodates up to 10 guests, with the option to bring in additional seating.

Both conference rooms have high-speed wireless Internet connections along with wireless VOIP phone and conference calling capabilities.

Our large conference room is fully equipped with a whiteboard, projector screen and an HD Smart television display. In addition, you will have access to our multifunction copier/printer, clerical services, and beverage service.

New Urban Suites offers full service technology such as VOIP phone systems, personalized telephone answering, unlimited domestic and long distance, and high speed Internet. We also offer access to two conference rooms, state of the art copy services, electronic fax, clerical and administrative services and convenient parking.

Meeting Rooms

Absolutely. New Urban Suites has two conference rooms onsite, which are available to rent on an hourly or daily basis. The smaller of the two conference rooms seats up to six guests and the larger seats up to ten guests.

Both rooms offer high-speed wireless Internet connection along with wireless VOIP phone and conference calling capabilities. Our large conference room is fully equipped with a whiteboard and HD television display. In addition, you will have access to our multifunction copier/printer, clerical services, and beverage service.

Not only does New Urban Suites offer comprehensive amenities, our office is also convenient to downtown Tampa, all major highways, and just 15 minutes from Tampa International Airport.

If you or your guests need accommodations while using our meeting rooms, multiple national hotels are located within walking distance, or a short streetcar ride, as is a covered public parking garage. We are also within easy walking distance of all the great shopping, dining, nightlife, history and culture of historic Ybor City.

Yes. We have a book full of local restaurant menus and will be happy to handle the ordering and delivery for a small surcharge. We also have coffee and water setup to fit your meeting room needs.

You and your clients will be greeted by our receptionist and shown to your meeting room. If you happen to need any technical, administrative or clerical support, our staff is happy to help. The larger conference room offers a balcony for dining and breaks. We understand that you are here to concentrate on your work, and we are here to support you!

Yes. If you need assistance with technical issues or administrative support our staff is available to help however we can so that your meeting room experience is a pleasant and productive one.

Yes. If you need to be contacted we will be sure to get calls to you. Just tell our staff and they will be sure to let you know when your call comes through. Or enjoy the use of our call bridge line where multiple people can call into one conference call line.

Other

Yes. There is a receptionist available Monday through Friday 8:30 am to 5:30 pm.

There are free two-hour parking spaces on 7th Avenue and 8th Avenue. Additionally, there is a parking garage on the corner of Nuccio Parkway and 8th Avenue, which is $1 per hour or $8 per day. This covered city parking garage is directly behind New Urban Suites.

Monthly parking permits can be purchased at a savings through the City of Tampa Parking Division for $27 for 7:00 a.m. to 7:00 p.m., or $55 for 24/7 parking.

Yes. Pending our review and approval, you may hang artwork in our full-time offices.

Yes. Our professional team of cleaners service the building three times weekly to clean all the Executive Suites and common areas.

New Urban Suites does not have any hidden charges. Any extra services that you require are charged on an as needed basis and the rates are always available for these services.

LEARN MORE

Contact New Urban Suites today for leasing information on our Executive Suites, Virtual Office Services and Conference Room Facilities in Historic Ybor City, Tampa, Florida.

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